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The service for handling recruitments and simplifying the hiring process (the "Service") is powered by Teamtailor AB (“Teamtailor”) on behalf of the Precis Group ("Controller" “we” “us”).
2. How do we collect personal data?
We are responsible for the processing of the personal data that Applicants provide us through the Service, or for the personal data that we collect in other ways with regards to the Service.
We collect personal data about an Applicant from the Applicant when an Applicant:
a) submits an application through the Service or otherwise provides personal data about themselves either personally or by using a third-party source such as LinkedIn; and
b) uses the Service to connect with us and adds personal data about themselves either personally or by using a third-party source such as LinkedIn.
3. What personal data do we collect about you?
When you apply for a position at Precis, you will be asked to provide certain personal information, such as your name and contact information, your education, work skills, employment history etc. You are also able to upload documents such as CVs and cover letters, containing personal data. We may also process information about you from third party sources such as LinkedIn accounts, as well as your answers to questions asked through the recruitment process, and other information that you or others have provided through the Service. For clarity, we only collect and process data that is relevant to the recruitment process.
4. For what purposes do we use your personal data and what is the legal basis for it?
The purpose of the collecting and processing of personal data is to manage recruiting, such as
Except where applicable law requires us to obtain your consent, the processing of personal data is based on our legitimate interest to simplify and facilitate recruitment for open positions. Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable before such use. Such data cannot be used to identify a certain Applicant and is thus not considered personal data.
When you apply to a specific position through the Service, we will ask for your consent to process the personal data collected for other open positions. If you don’t consent to this, we will not process your personal data in the Service for other open positions.
5. Where do we store or transfer your data?
We will primarily store and access personal data collected through the Service in the countries we operate in within the European Economic Area (EEA), but we may also transfer to and process your personal data in a country outside the EEA, including to the United Kingdom (UK) (e.g. to an affiliate, a business partner or services provider located in such country). We will take all reasonable measures necessary to ensure that your personal data is handled securely and in accordance with applicable law. We will ensure that all personal data transfers outside the EEA are done in accordance with Chapter 5 of the GDPR, for instance by entering into standard data protection clauses in the absence of an adequacy decision from the EU Commission and that all personal data transfers outside the UK are done in accordance with applicable provisions of the UK GDPR. To obtain documentation regarding such appropriate safeguards, please contact us using the contact details listed in section 13.
6. How long will your personal data be processed?
If an Applicant does not object, in writing, to the processing of their personal data, the personal data will be stored and processed by us for up to 18 months.
If we have obtained your consent to process the personal data collected for other open positions we may match your personal data with both current and future open positions during this time period. After 18 months, we will re-ask for Applicants’ consent if we wish to store their personal data for a new period of 18 months and the Applicant will have the right to refuse. If the Applicant refuses, their personal data will be deleted from the Service.
You as an Applicant can at any time withdraw your consent by contacting us using the contact details listed under Section 13 or by logging into your account at: https://precisdigital.teamtailor.com/connect/login.
7. What are your rights?
You have the right to:
You may always exercise your rights by contacting us (please see our further contact details under Section 13), through the Data & Privacy page or in your Teamtailor account settings available at: https://precisdigital.teamtailor.com/connect/login. Please note that we may ask you to verify your identity before responding to such requests.
8. How do we safeguard your information?
However, transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made at the own risk of the person transferring the data. It is important that Applicants also take responsibility to ensure that their data is protected by, for instance, ensuring that their login information is kept secret.
9. With whom may we share your information?
We will not sell Applicants’ personal data to third parties. We may transfer Applicants’ personal data to:
We will only transfer Applicants’ personal data to third parties that we trust and who have appropriate security, privacy and confidentiality practices. We carefully choose partners to ensure that Applicants’ personal data is processed in accordance with applicable data protection legislation. We cooperate with the following third parties: Teamtailor, who supplies the Service, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies and other companies relevant to supplying the Service.
10. Aggregated data
We may share aggregated data with third parties. The aggregated data has in such instances been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or geographic location of the use of the Service. The aggregated data does not contain any information that can be used to identify an individual and is thus not considered personal data.
For questions, further information about our processing of personal data or to exercise your rights, please use the below stated contact details: email@example.com, or contact our Data Protection Officer: firstname.lastname@example.org
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